Our Work: SharePoint Migration

The Oregon Food Bank (OFB) uses SharePoint extensively—from automating business processes, to managing documents and intranet content, to sharing information with partners.

To take advantage of new features and improvements, OFB keeps their SharePoint infrastructure updated. However, because OFB uses SharePoint so heavily, upgrading can be a significant task.

Realizing their staff had neither the time nor the technical expertise required to upgrade to SharePoint 2013, OFB asked Resource Data for help.

The Solution

To upgrade OFB’s SharePoint from 2010 to 2013, we first developed a detailed plan for the new SharePoint farm.

Our scalable architecture design included 3 servers:

  • A web server with SharePoint 2013, including all content sites and service applications
  • A SQL server for the databases
  • A work server with 2 new applications: Office Web Apps (for viewing and editing Office documents in a browser) and Workflow Manager for long-running workflows

We then built the servers and configured all services from scratch. With a stable, new platform in place, we migrated and upgraded all of OFB’s existing content to SharePoint 2013.

Our Approach

Because of OFB’s reliance on SharePoint, the new farm and migrated content had to work flawlessly.

We ensured a stable platform by thoroughly testing each part as we built it, focusing on known problem areas, such as synchronizing SharePoint user profiles with Active Directory.

Although OFB planned to migrate content using a commercial tool, we recommended the database attach method. With this approach, the SharePoint 2010 database is attached to the 2013 farm, and all content is migrated at once. Done properly, this method is a much simpler, less time-consuming upgrade path.

We approached content migration as an iterative process, repeating a migrate/test/fix issues cycle until all major errors were resolved. Each time, we carefully documented the process and fixed issues using PowerShell scripts. With these measures, the migration was consistent and repeatable, ensuring an accurate final production cutover.